From receipts to the ledger: AutoCount, SQL Account, Xero, QuickBooks & Bukku

Five formats, one source

• AutoCount — Cash Purchase: DocNo, DocDate, CreditorCode, CreditorName, MainGLAccount, ItemDescription, TaxType, TaxRate, TaxAmount, Amount, TotalAmount, Ref.
• SQL Account — General Journal: Debit the expense account (+ Debit SST) and Credit Cash/Bank per document; total Debit always equals Credit.
• Xero — supplier bills (ContactName, InvoiceNumber, InvoiceDate, AccountCode, TaxType, TaxAmount, Currency MYR) for the Bills import.
• QuickBooks Online — expenses (Date, Payee, Payment account, Category, Amount, Tax amount, Memo, Ref no.).
• Bukku — expenses (Date, Contact, Reference, Description, Account, Amount, Tax Code, Tax Amount, Total) for the Malaysian cloud accounting software.
• Default account codes follow the Form B category (purchases, travel, promotion, entertainment…) — the accountant remaps inside the software; the columns stay the same.

SST split honestly

When a receipt shows SST (an "SST 8%" line or a tax amount), the tax component goes to the tax account and the net amount to the expense account; the rate is read from the receipt and checked against that year's official rate (rules that update themselves, not hard-coded). Receipts with no SST mention are exported without tax — nothing is estimated.

For accountants & firms

• Invite the accountant as an auditor: read-only, sees the original receipts, downloads exports and the audit pack themselves — with their existing account (many clients, one login).
• Any date range — monthly, quarterly or yearly; the file is named by range.
• Mixed personal/business receipts: only the business share is exported, with the receipt number as reference.